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– Organising a Zoom meeting – – University of Queensland
Step Click the Invite button at the bottom of the meeting window. Step You can share the invitation in a few different ways: Clicking the Copy URL button, then paste the URL into an email message to the participants you wish to invite.
Click the Copy invitation button, then paste the message into an email to the participants you wish to invite. Click one of the email service buttons. Your chosen email service will appear with a preformatted invitation. Step Schedule a Meeting Click the Schedule button.
Step Enter a meeting title, in the Topic field. But you can assign an unlimited number of co-hosts you can have in a meeting or webinar. Before you make co-host, you need to enable the co-host feature for all members of your organization:. A licensed user can select another licensed user to become the alternative host. The selected user will then be notified via email. The email should contain all the instructions to start the meeting themselves. However, while you can only have one host for a Zoom meeting, you can add an unlimited number of co-hosts.
Note : Adding co-hosts to your meeting is a premium feature. When the host gets disconnected for whatever reason, the Zoom session will continue.
And if there is a co-host assigned, that assignee will automatically become the host. When the host rejoins the ongoing session, their privileges will automatically be restored to the host. Before leaving the meeting, you can either make someone else a host, add a co-host, or add an alternative host.
This will allow your team to continue the meeting without any interruptions. Go through the detailed instructions mentioned in this article to learn how you can make someone else a host on Zoom. Subscribe to our mailing list and get interesting stuff on remote working and productivity to your email inbox. We respect your privacy and take protecting it seriously. When you host tons of Zoom meetings, you might have to exit some meetings suddenly.
So what can you do? Simple: Make someone else a host! Here are three simple ways you can make another attendee the host of a meeting: 1. Pass Host Control and Leave Meeting The host can assign the host controls to another user and leave the meeting. Start a new Zoom meeting as the host. In the host controls, press End. Click Leave Meeting in the new prompt on your screen. Select someone to be the new host. Finally, tap Assign and Leave. Hover over the name of the participant you want to make the host and click More.
A zoom meeting is an event where one person hosts and all the participants have equal footing. Meetings can have up to participants. The host can share responsibilities with other participants, engage the audience, and allow interaction. It is quite simple to host a Zoom meeting. The application gives you option to host zoom meeting, or schedule a meeting.
No matter what option you choose, first you have to get a Zoom account. With that in mind, let’s talk how can you host a meeting. As mentioned, you can decide for when you want to host the meeting. You can start a meeting immediately, or schedule one for later on. In both cases, you have to sign in with your Zoom account first. You also have to have the Zoom app installed. If you want to host a zoom meeting immediately, follow this guide:.
Or, you can click on one of the email service buttons and you will get a preformatted invitation. The host has control over the options for the scheduled meeting. Zoom offers you three methods to schedule a meeting.
Zoom meetings enable you to hold collaborative discussions where all participants can share their camera, audio and screen.
Yow Zoom, you can подробнее на этой странице meetings by scheduling a future time or inviting participants to an ad hoc meeting. Never share Zoom meeting links publicly, or on social media, even if the event is meant to be public. As a meeting host, you’ll also be able to select other participants as alternative or replacement hosts.
A Zoom meeting is different to a Zoom webinar. Webinars are designed for a host and designated panellists to present to an audience. UQ staff should not use electronic devices to make video or audio recordings of work-related meetings, discussions or other private conversations without approval. When scheduling a Zoom meeting, you’ll generate an email invitation that you can share with participants both at or external to UQ.
If you wish to host a Zoom meeting with more than participants, submit an IT request. If meetinng need to schedule a meeting on behalf of another user or assign another user to schedule your meeting, see how to use Zoom scheduling privileges. You can schedule Zoom meetings through different platforms. Select a platform to learn how to schedule a meeting:. Watch: How to schedule a Zoom meeting on your desktop. To schedule a Zoom meeting through tk UQ Zoom orgganise interface, watch the video guide or read the steps:.
Watch: How to schedule a Zoom meeting through the web interface. To schedule a Zoom meeting through Outlook, make sure you how to organise zoom meeting as host the Zoom Outlook plugin installedthen watch the video guide:. Watch: How to schedule a Zoom meeting through Outlook.
Enabling hod when scheduling a Zoom meeting will allow you to collect information from your meeting participants before they are provided connection details to join the how to organise zoom meeting as host. You can collect basic contact information, such as name and email, as well as create custom questions.
To do this:. As the host of an active Zoom meeting, there are 4 ways you can invite participants to your meeting.
Select ‘Manage Participants’ from the bottom hiw of the meeting window, then select ‘Invite’ located above the group chat window. This URL is only useful to other Zoom users. If a meeting participant asks you to dial them in to a Zoom meeting or presentation, you will need to invite the videoconferencing system in the room they’re in. Request the room address from the meeting participant, then:. If you are unable to obtain the address of ссылка на страницу system, it should still be possible for the room-based meeting participant to dial their system into a Zoom meeting by following organixe connection options shown in the Zoom meeting’s invitation.
For further instructions on joining a Zoom meeting from organuse how to organise zoom meeting as host system, see Joining or leaving a Zoom meeting. Participants of an active Zoom meeting can select the ‘Leave’ option on the bottom menu of the Zoom orgznise interface.
The meeting will remain active hostt a participant has left the meeting. If the Zoom meeting contains multiple hosts, the meeting will remain orgahise after вот ссылка host has left the meeting.
If the meeting contains only one host, the how to organise zoom meeting as host will be asked to assign a new host before leaving the meeting. We’re here to help Before contacting us, try hoe or searching for common questions. Submit student IT request. Submit staff IT request.
Skip to menu Skip to content Skip to footer. The University of Queensland my. Site search Search. Site search Search Menu. Organising a Zoom meeting. Home Information and services Information technology Audiovisual Audiovisual user how to organise zoom meeting as host Zoom user guide. Organising a future Zoom meeting Inviting participants to an active Zoom meeting Ending a Zoom meeting.
Organising a future Zoom meeting When organising a Zoom meeting, you can: schedule a meeting set up yow registration. Schedule a meeting When zom a Zoom meeting, you’ll ss an meetkng invitation that you can share with participants both at or external how to organise zoom meeting as host UQ. Zoom on your desktop To schedule a Zoom meeting on your desktop, watch the video guide or источник статьи the steps: Watch: How to schedule a Zoom meeting on your desktop Open Zoom on your desktop, and log in if required.
Set a start date and time. You’ll then have the following options: To make this a regular meeting, tick the ‘Recurring meeting’ box.
To how to organise zoom meeting as host a password for the meeting, oragnise ‘Require meeting password’ in the ‘Password’ section, and then enter a password. Ensure that participants are given this password before organisr meeting. In the ‘Video’ section, choose whether ‘Hosts’ and ‘Participants’ video will start automatically when the meeting begins.
In the ‘Audio’ section, leave ‘Telephone and Computer Audio’ selected. In the ‘Calendar’ section, select a calendar application to schedule the meeting. Zoom will generate a meeting invitation with connection details, and you can share this with your meeting participants.
In the ‘Advanced Options’ section, you have the following ogranise To allow participants to join a waiting room how to organise zoom meeting as host joining the meeting, tick ‘Enable waiting room’. The meeting host will have the option to allow participants to join the meeting when ready. To allow meeting participants to join before the host arrives at a Zoom meeting, tick ‘Enable join before host’. To ensure that a meeting in progress is not disturbed by joining participants, tick ‘Mute participants upon entry’.
To restrict access to the Zoom meeting to UQ users only, s elect ‘Only authenticated users can join’. To record the meeting as soon as it’s started, tick ‘Automatically record meeting’. Choose ‘Locally’ to save the recording to your computer, or ‘In the cloud’ to save the meeting to a cloud server. The person who scheduled the meeting will receive an email link to the cloud server recording once the recording has been processed.
Ignore the ‘Enable additional data centre regions for your meeting’ option. If someone has allowed you to schedule a meeting on their behalf, tick ‘Schedule For’ and click the how to organise zoom meeting as host menu to select their name.
The first alternative host to join the meeting will automatically become the host. Select ‘Schedule’ to finalise.
Complete the following fields and options: Topic – enter a meeting title. When – select a start date and time. Duration – specify how long the meeting will be for.
Time Zone – leave in Brisbane time. Tick ‘Recurring meeting’ to make this a regular meeting. Registration – tick ‘Required if registration is required. Template – leave blank. Security Tick ‘Passcode’ to set a password for the hoat, and then enter a password. Tick ‘Waiting Room’ to allow participants to join a waiting room before joining the meeting. Tick ‘Require authentication to join’ to restrict access to the Zoom meeting to UQ users only. To allow specific external Zoom accounts to join the meeting, select ‘Add’ next to ‘Authentication exception’, enter the person’s name and email address they are registered with Zoom and click ‘Save’.
Video Choose whether hosts or participants video will start automatically when the meeting begins. Audio Leave ‘Both’ selected. Options Tick ‘Allow participants to join anytime’ to allow meeting participants to join anytime before the host arrives at a Zoom meeting. To enable the ‘Breakout Room’ feature for your ortanise, tick ‘Breakout Room pre-assign’.
You продолжение здесь then use the available options to create multiple rooms and pre-assign participants via their email address. To record the meeting as soon as it is started, tick ‘Automatically record meeting’. Choose ‘On the local computer’ to save the recording to your computer, or ass the cloud’ to save the meeting to a cloud server.
This will generate an ICS file, which you can open in Outlook to create an Outlook meeting mewting. Outlook To schedule a Zoom meeting through Outlook, make sure you have the Zoom Outlook hos installedthen watch the video guide: Watch: How to schedule a Zoom meeting through Outlook. Schedule a new meeting with registration Follow the instructions to schedule a meeting through the UQ Zoom web interface.
Manual approval : anyone who registers will need to be approved by the host before they receive information on how to join the meeting. You can also choose to make these questions required, so participants are forced to provide an answer before submitting their registration.
Inviting participants to an active Zoom meeting As the host of an active Zoom meeting, there are 4 ways you can invite participants to your meeting. Through по этой ссылке invitation menu, you can choose to: Invite UQ participants via the Zoom desktop orgznise Select the ‘Contacts’ tab. Enter a participant’s name, or choose from the list of UQ Zoom users. Select ‘Invite’. Choose an email service to automatically generate an invitation email.
This will create a draft email. Modify the email as required, then send it to your meeting participants. Paste the URL or text into your email meetjng chat program, then send your message organisr meeting participants. Invite a room-based videoconferencing meetinv If how to organise zoom meeting as host meeting participant asks you to dial ziom in to a Zoom meeting or presentation, you will need meting invite the videoconferencing system in the room they’re in. Enter the videoconferencing address of the qs system you wish to call.
Select the ‘H. Ending a Zoom meeting Participants of an active Zoom meeting can select the ‘Leave’ option on the bottom menu of the Zoom meeting interface.
May 02, · When you host a meeting on Zoom, many features are available to optimize the meeting experience and collect post-meeting data. Virtual meeting hosts can place participants in a waiting room, mute participants, manage breakout rooms and set up an alternative host in Zoom so you and your participants get the most out of your remote meeting. May 2, – . Jan 06, · Add an Alternative Host A. Windows or Mac Devices. Log in to the Zoom app on your computer. Select Schedule > Advanced Options. Insert the name B. Web App. Login to the Zoom web portal. Select Meetings, and click Schedule A Meeting. Enter the alternative host’s C. iOS and Android Devices. Sign. Oct 28, · How to start or join a meeting that you’re hosting. In the Zoom client, click Meetings. Under the Upcoming tab, select the meeting you want to start; additional options will appear. Click Start.