Zoom – Host a Meeting and Invite Participants | Office of Information Technology – Step 2. Completed by the person who will do the scheduling (i.e. the assistant)

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How can I продолжить a Zoom meeting for another person? All Zoom Category Go to top.
 
 

 

how to hold a Zoom meeting without a host – Zoom Guide – How to Set Up a Zoom Meeting

 

Please consult this chart to determine if Zoom and other services at Purdue can be used to meet your needs while conforming with Purdue policies. The first step is prevention. Setting up your meeting with the correct options will make it much more difficult for an unwanted guest to enter the meeting in the first place, and much more difficult for them to actually do anything if they do.

The next section is about knowing what to do once the meeting starts and someone tries to interfere with your meeting. All Zoom meetings hosted by accounts in the Purdue Zoom environment will only utilize data centers in the United States to handle meeting data. If you are the host or co-host, and you would like to remove someone from your meeting, follow these steps:. All Zoom meetings must have a host. This person must be present to start the meeting, or allow users in from the Waiting Room.

A Licensed Zoom user can delegate scheduling permission to another Licensed Zoom user within the same environment. If you would like to arrange a Zoom meeting with your account, but would like another user to be the host, there are two ways you can do that:.

Depending on how you wish to connect to the meeting, you will need some combination of the following:. Virtual backgrounds are available to all users, free and licensed. It is very similar to the green screen effects used in television and movies — and by your local weatherman!

For best results, make sure you have good lighting. Your physical background should be a solid color, and try to avoid wearing clothes that are similar in color to the virtual background. Custom backgrounds should have an aspect ratio of and minimum resolution of by pixels.

Further Reading: Zoom guide to virtual backgrounds. The Waiting Room feature allows the host to control when a participant joins the meeting. As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once. You can send all participants to the waiting room when joining your meeting or only guests, participants who are not on your Zoom account or are not signed in.

Waiting rooms are enabled by default, but can be turned on or off for your account, or for each meeting. Please contact your local IT Support team for information on acquiring the necessary equipment to use Zoom in rooms on campus, or in your home office. Personal meeting rooms are similar to personal offices. When you link to your personal meeting room, you are giving your attendees the directions and the key to your office. If you are comfortable sharing this information, then using personal meeting rooms are great — especially for team meetings, or quick meetings with colleagues.

Note: You can always change your personal meeting room password , essentially changing your lock for all future meetings. If you are meeting with outside groups, or those you would rather not have access to your personal space, then scheduling a meeting room is the better choice. Additionally, we always encourage the use of waiting rooms with all meetings, whether they be held in your personal meeting room or a scheduled meeting room.

Zoom does not allow a user to host multiple meetings at the same time. The current Zoom license available to Purdue University allows for up to participants. Allowances for additional attendees may be purchased. While there is no specific rule about where your recordings should be saved, OIT and the CSC suggest saving your meetings locally on your computer, rather than cloud storage. This will give you more flexibility with uploading through Kaltura, as well as more storage space.

By accessing Settings, you will be able to set the folder for your local recordings, as well as manage your cloud storage, if you so desire. Users can still have admin rights over a group of licenses, but will not have as much authority over those users as they would have if they were admins over an entire account. Group admins can also do some minor troubleshooting, but do not have access to the full reporting dashboard.

The account does include cloud storage for recording. At this time, IT Security is reviewing this option, and will be deciding on its availability to our users. Recordings will remain available to the host for days. At that time, they are automatically deleted.

Note: This may change depending on the outcome of the security review mentioned above. Additionally, recordings may be deleted sooner if the storage location runs out of space. In some situations, it may be appropriate for a local IT representative to have the ability to modify settings for a group or department. In this case, the department head may contact their local IT support and request this permissions level for one or more IT technicians.

The granting of this permission is not guaranteed, and each request will be reviewed. All apps must be reviewed and approved by the IT Security team. This feature means that attendees will not be able to join your meeting automatically, but will have to wait for you to manually admit them. This provides security if a person has obtained the meeting ID but should not be attending.

At UCL all internal attendees who are logged in to their UCL Zoom account will be able to join the meeting without being put in the waiting room; all externals will be placed in the waiting room until the host admits them. Note that if you enable the setting join before host then you will not be able to enable the waiting room as these features are mutually exclusive.

If this is set, it means that any participant in your meeting needs to have set up an account. There are two options within this setting:.

The UCL users option is the default and is the most secure but it means that legitimate external guests will not be able to join. Therefore you should not choose this option if you have external attendees.

Zoom provides a way to hold and continue a meeting even if the host is unable to attend after scheduling the meeting. This article describes the host-absent meeting pattern.

This is a way to allow participants to enter the room even before the host starts the meeting. Not all host control features, such as meeting locks and cloud recordings, are available. Step Enter a meeting title, in the Topic field.

Step Select additional Meeting Options , including Require meeting password, if desired. Step Select which Calendar type you wish to create the invitation with. Step Click the Schedule button. Step Your meeting will be scheduled.

 
 

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